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Rationale
In order to ensure that provision is made for maximum learning, the
orderly progression of educational programs and the safety of participants
during field trip activities, the following policy has been established.
To minimize the risk of liability all employees exercise prudence
and good judgment in the management of all field trip activities;
and, they must have SWGTC Assumption of Risk, Agreement to Abide by
Code of Conduct, Release of Liability, and Limited Medical Authorization
forms signed by all participants in order to minimize the risk of
liability.
Policy
A field trip is defined as a structured learning experience that takes
place outside the physical surrounding of the College.
Safety
The College will address safety concerns with students and staff including
a review of the Code of Conduct to which all must abide.
Fiscal Responsibility
The College will address the fiscal responsibilities to instructor
and student organization advisors through the field trip approval
process.
Academic Responsibility
The College will address the academic responsibilities to instructor
and student organization advisors through the field trip approval
process.
Transportation
Absent extraordinary circumstances, no personal vehicles shall be
used by any College personnel for the transporting of students on
field trips. Students shall be discouraged from transporting other
students on field trips and shall be prohibited from doing so if travel
is a component of the field trip.
Absent extraordinary circumstances, field trip transportation offered
by SWGTC shall be conducted by fully insured, properly licensed professional
drivers using either licensed livery vehicles or State of Georgia
vehicles that meet all appropriate safety standards.
Emergencies
The College will address the emergency responsibilities to instructor
and student organization advisors through the field trip approval
process.
Responsibility
The Vice President for Academic Affairs has the overall responsibility for
ensuring this policy is implemented.
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