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Student Records

Important Dates
Registration Information
Student Withdrawals
Enrollment and Degree Verification
Academic Records and Grades
Graduation
Address and Name Change

Important Dates

Current Student Advisement Begins:

• Summer 2010-2011: May 25, 2010
• Fall 2010-2011: August 30, 2010
• Winter 2010-2011: November 22, 2010
• Spring 2010-2011: February 28, 2011

Current Student Registration Opens:

• Summer 2010-2011: May 25, 2010
• Fall 2010-2011: August 30, 2010
• Winter 2010-2011: November 22, 2010
• Spring 2010-2011: February 28, 2011

New and Returning Student Advising and Registration Begins

• Summer 2010-2011: June 7, 2010
• Fall 2010-2011: September 7, 2010
• Winter 2010-2011: December 2, 2010
• Spring 2010-2011: March 7, 2011

Classes Begin

• Summer 2010-2011: July 7, 2010
• Fall 2010-2011: October 4, 2010
• Winter 2010-20110: January 5, 2011
• Spring 2010-2011: April 5, 2011

Last day to drop classes with no record

• Summer 2010-2011: July 12, 2010
• Fall 2010-2011: October 6, 2010
• Winter 2010-2011: January 10, 2011
• Spring 2010-2011: April 7, 2011

Last day to withdraw from class without a WF

• Summer 2010-2011: August 10, 2010
• Fall 2010-2011: November 4, 2010
• Winter 2010-2011: February 10, 2011
• Spring 2010-2011: May 9, 2011

End of Quarter-Classes End

• Summer 2009-2010: September 15, 2009
• Fall 2009-2010: December 10, 2009
• Winter 2009-2010: March 18, 2010
• Spring 2009-2010: June 15, 2010

End of Quarter-Final Exams

• Summer 2010-2011: September 15, 2010
• Fall 2010-2011: December 14, 2010
• Winter 2010-2011: March 17, 2011
• Spring 2010-2011: June 15, 2011

Graduation

• Request for Graduation application deadline
  • Summer 2010-2011: June, 7, 2010
  • Fall 2010-2011: September 7, 2010
  • Winter 2010-2011: December 2, 2010
  • Spring 2010-2011: March 7, 2011
• Graduation Ceremony
  • Summer/Fall 2010-2011: January 20, 2011
  • Winter/Spring 2010-2011: July 21, 2011

Registration Information

BANNER WEB REGISTRATION INFORMATION AND INSTRUCTIONS

Web registration can be accessed directly through the internet at http://swgtc16.southwestgatech.edu from any computer with internet access. Students may obtain Personal Identification Number (PIN) information from their advisors.

WEB REGISTRATION NAVIGATION

Do NOT use the back arrow in these screens. Use the “menu” links at the top of the screen. If you select exit, you will automatically be logged-off the system.

1. “Login to Secure Area.” Enter your student identification number or your Social Security Number. Tab to the PIN prompt.
2. Enter the PIN assigned to you by the College (check with your advisor). At the prompt, enter a new PIN of your choice, Re-enter your new PIN to confirm. Click “Login.”
3. Create a security question. This is a question that will be asked to confirm your identity if you need your PIN reset because you have forgotten it. Create a question that you will know the answer to, but that will not be known by friends or family. Create the answer to the question. If you are unable to answer the question exactly or if the question is not specific enough to verify your identity, you may be asked to visit the Student Affairs office and show a picture ID in order to have your PIN reset.
4. Select “Student Affairs and Financial Aid. Select “Registration.” Select “Select Term.”
5. Select the term for which you are registering. This step will also be prompted when selecting “Add/Drop Classes.” After you have entered the term desired, select “Add/Drop” to continue. You may also select “Add/Drop Classes.”
6. Enter the Course Reference Number (CRN) for the courses you want to take. Use the “Tab” key to move from one CRN space to another. Enter numbers carefully and confirm you entries. A reversal or other error in numbers will register you for the wrong course. Confirm your schedule after you have submitted all the courses. If a course is incorrect or there is a registration error, return to the “Add/Drop” screen and change your registration through the “Action” block.
   
   

   Error Message		Explanation		Action
   Closed		Class has reached its enrollment limit.		Select another class or call Student Affairs at 225-5060 to be put on the wait list
   Duplicate Course		You have already registered for this course/section.		Drop the course from your schedule.
   CRN does not exist		The CRN you entered is not recognized by the system.		Check the schedule to get the correct number and enter the correct CRN
   Maximum Hours Exceeded		You cannot register for more than the maximum hours. The maximum is 21 credit hours.		See your Advisor.
   Incorrect PIN		This is not the correct PIN.		Contact the Registrar’s office to have your PIN reset.
   Prerequisite/Test score Error		You have not met the prerequisite requirement for the course you have selected.		See your Advisor.
   Major Restriction		The course you have selected is not in your major.		See your Advisor. You may obtain permission to take this course outside of your major, but Financial Aid may not cover the course.
   Time Conflict		Two or more of the courses you have selected meet at the same time or have overlapping schedules.		See your Advisor.

   
   
7. When you have completed your schedule, select the “Exit” button at the top of the screen to close your registration session. This will log you off the registration area. If you want to remain in the registration area but view other screens, select the “Menu” button at the top of the screen. When ready to log-off and close your browser, select the “Exit” button. Do not close your browser session before logging-off Banner Web. Your session will remain active.

Note: Students may also use Banner Web to check grades, print unofficial transcripts, and make payments online.

Student Withdrawals

Students may be withdrawn, voluntarily or involuntarily, from a program of instruction at Southwest Georgia Technical College.

Students who have been withdrawn must reapply for admission.

1. All student withdrawals (attended class one session), including “No-Shows” (never came to class) must be documented. Faculty will record withdrawals and no-shows on class roster(s) and submit the roster(s) to the appropriate staff person.
2. Instructors may assist students with schedule changes during the drop/add period via Banner Web. Students may also receive services from Student Affairs concerning schedule changes.
3. No-shows are recorded as NS in Banner. Withdrawals of students prior to mid-term who have made satisfactory academic scores with receive a “W.” Students withdrawing prior to mid-term with unsatisfactory academic scores or withdrawing after mid-term will receive a “WF.”

Withdrawal/Dropping Courses

Students desiring to withdraw from a course(s) or from the College should consult their academic advisor. Advisors are interested in providing assistance to students; they may be able to help students plan their educational pursuits and/or provide needed job information. The course schedule effective at the end of the drop/add period becomes the official quarterly schedule for the student.

If the student should decide to drop a course(s) or withdraw from the College during the first three days of the quarter, he/she must contact their advisor or Student Affairs. Students who officially withdraw from course(s) or the College may be entitled to a refund based on the refund policy. After the first three (3) days of the quarter, students must contact their instructor(s) or advisor to officially withdraw from a course(s) or program.

Enrollment and Degree Verification

The National Student Clearinghouse (NSC) is now Southwest Georgia Technical College's authorized agent for providing degree and enrollment verifications. Employers or background screening firms requesting degree verifications may contact the NSC directly at www.degreeverify.com. Anyone needing an enrollment verification may request one in writing from the Student Affairs office, or they may go to www.studentclearinghouse.org.

Academic Records and Grades

Students may access their academic records and grades through BannerWeb.
Grades are not mailed to students at the end of the quarter.

Please use this form to request transcripts for courses taken at Southwest Georgia Technical College, Thomas Technical Institute, Thomas Area Technical School, or Thomas County Vocational School.

Current/Former Student Transcript Request Form (PDF)

Graduation

Students who believe they will complete Certificate, Diploma, or Degree requirements by the end of any quarter, must submit a Request for Graduation by the Graduation Application deadline.

Graduation ceremonies are held twice a year: once in January for those completing award requirements during the Summer and Fall quarters, and once in July for those completing award requirements during the Winter and Spring quarters.

Students who wish to participate in the Graduation Ceremony will be charged a $35.00 graduation fee. This fee covers Regalia (Cap & Gown) and Five Graduation Announcements, as well as other costs associated with the ceremony.

Students who do not wish to participate in the Graduation Ceremony will still be required to submit a Request for Graduation but will not be charged the $35.00 fee.

Diplomas will be available at the end of each quarter and may be picked up at the Student Affairs Office beginning the 4th business day after the end of the quarter and for two weeks after that date. After two weeks, diplomas will be mailed to the address listed in Banner. All financial and academic obligations must be met before diplomas will be released. Diplomas printed with a name different from the name listed in the student’s current academic record will be held until proof of name change is submitted.

Address and Name Change

Students must keep the College informed of any change in mailing address or legal name. “Change of address” forms are available in the Student Affairs office. Students may also change their address at any time on BannerWeb.

Students who have a legal name change must provide proof of that change to the College.
This proof may include:

• Social Security Card
• State issued drivers license
• State issued ID